Office Administrator

The Project Administrator will provide administrative and project coordination support to the engineering team, assisting with the day-to-day management of engineering projects from initial enquiry through to project completion.

Key responsibilities include:

• Managing incoming client enquiries, emails and telephone calls.

• Preparing and issuing fee proposals, invoices, reports and other project correspondence.

• Coordinating site inspections and managing engineers’ calendars and appointments.

• Liaising with clients, builders, contractors, strata managers, architects and other consultants regarding project requirements and scheduling.

• Creating and maintaining project files, records and documentation within the company’s systems.

• Following up outstanding fee proposals, client approvals, invoices and required project information.

• Assisting engineers with the formatting, preparation and issuance of structural engineering reports, specifications, certificates and drawings.

• Tracking project progress and following up outstanding actions to assist engineers in meeting project deadlines.

• Coordinating site access with property owners, tenants, builders and other relevant parties.

• Maintaining registers for active projects, inspections, reports, invoices and outstanding tasks.

• Assisting with document control, including filing drawings, photographs, correspondence and engineering documentation.

• Obtaining architectural drawings, site information and other documentation required by engineers to commence or complete projects.

• Assisting with preparation and submission of project documentation to clients and other relevant parties.

• Providing general administrative support to the Director and engineering team.

• Maintaining professional communication with clients and assisting in delivering a high standard of customer service.

• Undertaking other reasonable administrative and project coordination duties associated with the operation of an engineering consultancy.

Pay: $27.00 per hour

Expected hours: 24.0 per week

Work Location: In person