Office Administrator

Operations Executive

Location: Gurgaon

Employment Type: Full-time

About the Role

We are looking for an Operations Executive who will own the day-to-day operational requirements of the organisation from ensuring a new employee has their laptop ready before Day 1 to managing vendors, assets, procurement, and employee communication.

This is a hands-on role for someone who is proactive, organised, and comfortable taking complete ownership of operational tasks.

What You’ll Own

Employee & Asset Operations

• Own the complete lifecycle of employee assets — laptops, accessories, ID cards and other equipment.
• Ensure all required assets are ready and assigned before an employee joins.
• Coordinate asset handovers during joining and recover assets during exit.
• Maintain an updated asset and inventory tracker.
• Coordinate repairs, replacements and warranty-related requirements.

Vendor Management

• Manage relationships with vendors across laptops, IT equipment, office requirements and other operational needs.
• Coordinate with vendors well in advance to ensure timely delivery and availability.
• Negotiate prices, commercial terms and service timelines.
• Identify and onboard new vendors wherever required.
• Ensure vendors meet agreed timelines and service standards.

New Joiner Readiness

• Work closely with HR to understand upcoming joiners and their requirements.
• Ensure laptops, accessories and other required items are arranged before the employee's joining date.
• Make sure every new joiner has a smooth and hassle-free Day 1 from an operations perspective.

Procurement & Inventory

• Manage day-to-day procurement requirements and coordinate purchase orders/invoices.
• Monitor inventory levels and proactively plan requirements.
• Ensure there is no last-minute shortage of essential equipment or supplies.
• Maintain proper documentation and records for purchases and assets.

Employee Communication

• Act as the point of contact for employees for operational and asset-related queries.
• Communicate clearly regarding asset allocation, repairs, replacements, returns and other requirements.
• Follow up with employees and vendors to ensure requests are closed on time.

What We're Looking For

• 1–3 years of experience in Operations, Workplace Operations, Admin, Procurement, or a similar role.
• Strong communication and coordination skills.
• Comfortable dealing and negotiating with external vendors.
• Strong follow-up skills and attention to detail.
• Good working knowledge of Excel/Google Sheets.
• Ability to manage multiple tasks and priorities independently.
• A proactive approach, someone who spots a requirement before it becomes a problem.
• Someone who is comfortable working in a fast-paced startup environment