Office Administrator

The Collaborative Firm is seeking an organized, self-motivated Office Administrator to provide administrative support to office personnel. The Office Administrator’s role will include working with the leadership team on a variety of tasks, such as clerical duties, coordinating calendars, organizing meetings, and assisting with financial reports. The ideal candidate will be a self-starter capable of completing tasks efficiently and effectively with minimal supervision.

Responsibilities and Duties:

• Assist the Managing Partner as assigned
• Work closely with the Director of Business Services
• Perform clerical duties such as answering phones, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations.
• Conduct quarterly inventory of IT equipment and provide a report to the Director of Business Services
• Maintain general office files
• Monitor and replace office supplies as necessary
• Develop and implement office policies and procedures
• Create and update company databases
• Submit timely reports and proposals as required
• Perform other administrative duties as required

Qualifications and Skills

• Bachelor’s Degree preferred but not required

• Minimum 5 to 7 years of office management experience

• Proficient in Microsoft Office Suite, including Excel, PowerPoint, Outlook, Access, and SharePoint

• Proven experience as an office administrator, office assistant, or relevant role

• Proficient in utilizing social media platforms • Excellent organizational and leadership skills

• Knowledge of software programs such as Asana, Mailchimp, and Deltek CostPoint is a plus