Office Administrator

Office Administrator

Location: Corpus Christi, TX
Job Type: Full-Time
Compensation: Competitive, based on experience

About the Role

We are seeking a highly organized and detail-oriented Office Administrator to join our team. This position plays a key role in ensuring smooth day-to-day office operations, supporting various administrative tasks, and assisting in financial processes. If you thrive in a fast-paced environment and enjoy multitasking, we’d love to hear from you!

Key Responsibilities

Reception & Office Coordination

• Answer and transfer phone calls professionally
• Greet and assist visitors, ensuring a welcoming experience
• Accept deliveries and guide visitors as needed

Purchase Orders & Expense Management

• Maintain and organize PO system in Fleet Cost and Care (FCC).
• Process and respond to emailed PO requests
• Scan and store physical PO records monthly
• Reconcile POs with employee P-card reports

Invoice & Billing Support

• Assist in creating invoices in OpenInvoice, OpenTicket, NetSuite, and FCC
• Check NetSuite for missing field tickets and attachments
• Follow up on unpaid invoices for approval and processing
• Scan, attach, and store invoice records systematically

Expense Reports & Credit Card Management

• Review Coast expense reports weekly
• Reconcile Coast reports with employee-submitted expense reports weekly

Receiving & Financial Support

• Deposit customer checks as needed
• Organize and file check deposit records
• Retrieve daily mail when required

Employee Records & General Office Management

• Assist where needed.

Who You Are

✅ Highly organized with strong attention to detail
✅ Comfortable working with financial documents and systems like NetSuite, FCC & OpenInvoice (or willing to learn)
✅ Proficient in Microsoft Excel and other office software
✅ Excellent communication skills, both written and verbal
✅ Able to multitask and adapt in a fast-paced environment

Why Join Us?

Competitive salary & benefits
Growth opportunities within the company
A supportive and collaborative work environment

How to Apply

If you’re interested in this position, please send your resume and a brief cover letter outlining your qualifications to [email protected]. We look forward to hearing from you!

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person