Office administrator

Part-Time Office Administrator – Cephas Rock Limited, Christchurch

Cephas Rock Limited is a structural engineering consultancy based in Wigram, Christchurch. We are seeking a part-time Office Administrator to join our friendly team. This role is pivotal to the smooth and efficient operation of our office.

Responsibilities include:

• Answer and direct incoming phone calls, and greet clients professionally
• Assist in arranging daily schedules and appointments for the Engineering Team
• Set up projects and track progress using Workflow Max (WFM)
• Prepare fee proposals, agreements, and job documents for clients
• Issue invoices and manage account reconciliations, including following up on aged debtors
• Collect mail from the PO Box
• Purchase and maintain office consumables

Requirements:

• Minimum 2 years’ experience in office administration or a similar support role
• Proficiency in MS Word and Excel; experience with Xero and Workflow Max is an advantage
• Strong organisational, communication, and time-management skills
• Excellent attention to detail and a confident, proactive “can-do” attitude
• Ability to multitask and work independently
• High standard of written and spoken English
• New Zealand residency or a valid NZ work visa

Hours & Benefits:

• Part-time position 22-25 hours per week, with the potential for additional hours during busier periods
• Long-term potential to transition into a full-time role
• Friendly and supportive office environment
• Competitive remuneration based on experience

How to Apply: Please send your CV and cover letter to [email protected] or call [021 103 1200](tel:021 103 1200) for more information.