Office Administrator

Job Summary
We are seeking a detail-oriented and organized Office Assistant to join our team. The ideal candidate will provide administrative support, manage front desk operations, and assist with various office tasks. This role is crucial for ensuring smooth daily operations and delivering excellent customer service to our clients.

Duties

• Manage office activity, including greeting visitors and answering inquiries.
• Operate customer phone and email appropriately.
• Perform data entry tasks accurately and efficiently, maintaining organized records.
• Assist with filing, proofreading documents, and ensuring all paperwork is up to date.
• Utilize Microsoft Office and Google Workspace for various administrative tasks, including document creation and spreadsheet management.
• Support calendar management by scheduling appointments and coordinating meetings.
• Provide customer support through effective communication and problem-solving skills.
• Handle shipping activity and truck booking.
• Maintain inventory file accuracy.

Skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent attendance and punctuality are a must.
• Bilingual proficiency in English and Vietnamese is a plus.
• Previous experience in office management or clerical roles preferred.
• Familiarity with front desk operations and phone etiquette is essential.
• Strong customer service skills with a focus on providing support and assistance to clients.
• Ability to manage time effectively and prioritize tasks in a fast-paced environment.
• Experience as a dental or medical receptionist is beneficial but not required.
• Personal assistant experience is an advantage for managing executive-level tasks. This position offers an opportunity to contribute to a dynamic team while developing valuable skills in an office environment. We encourage all qualified candidates to apply!

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person