Office Administrator

Key Responsibilities

• Support management with administrative tasks
• Perform other duties to support efficient office operations
• Manage incoming calls, emails, and correspondence
• Greet visitors and provide general support to office guests
• Maintain organized filing systems (digital and physical as needed)
• Create PO's for techs
• Perform weekly collections report, calls and emails
• Sort and distribute mail and packages
• Assist with basic bookkeeping tasks (invoices and monthly credit card expenses)
• Create and Manage On-Call schedule (as needed)

Required Skills & Qualifications

• MUST have a billing/office background in a mechanical trade, example; Plumbing, Electrical, or HVAC
• Strong organizational and time‑management skills
• Excellent written and verbal communication abilities
• Proficiency with office software (Microsoft Office, Google Workspace)
• Ability to multitask and prioritize tasks
• Attention to detail and accuracy
• Customer service mindset
• Ability to follow instructions and work independently or as part of a team

Education & Experience

• High school diploma or equivalent required
• Previous experience in an office or administrative role is helpful but not always required

Work Environment

• Standard office setting
• Frequent use of computers, phones, and office equipment
• Interaction with staff, clients, and vendors

Job Type: Full-time

Pay: $21.00 - $23.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person