Office Administrator

Fellowship Chair in Victoria, VA is seeking an experienced Office Administrator. The ideal candidate is professional , organized, dependable, detail-oriented, able to manage multiple priorities and have the ability to work independently and as part of a team.

The Office Administrator is responsible for providing administrative, accounting, payroll and HR support to ensure the efficient day-to-day operation on the Victoria, VA facility.

Key Responsibilities

Payroll and HR administration, to include process bi-weekly payroll, reviewing employee hours and recording vacation, holidays, absences and preparing summarized reports for the Head Office. Assist with onboarding paperwork of new employees and any employee changes and/or updates. Maintain employee files and all required HR information.

Accounts Payable, Receivable & Financial Administration

Process all accounts payable for purchases . Obtaining required approval, coding and reason for facility purchases, submitting invoices and supporting documentation to Head Office. Maintain accurate records of expenses, maintain and reconcile petty cash and assist with basic bookkeeping and other financial administration.

Receive and process payments issued to the company, complete daily check deposits via online banking, maintain accurate records of all deposits and payments received, provide payment documentation to Head Office.

General Office and Warehouse Administration

Answer and direct incoming telephone calls and emails and provide administrative support to facility management and Head Office. Maintain daily collection and distribution of admin paperwork as required, maintain online postage office, office supplies and equipment, support for meetings and other requirements as needed.

Qualifications and Skills

2 to 4 years of previous office administration in a fast-paced environment. Basic booking and accounting knowledge. Experienced in payroll processing and data preparation. Strong organization, time-management, written and verbal communication, excellent time-management skills, ability to prioritize multiple tasks and meet deadlines. Maintain confidentiality of payroll, all HR and financial information.

Overview

Pay: $45,000.00 - $50,000.00 per year

Work Location: In person