Office Administrator

Office Administrator

Company: Caliph Business Solutions
Location: UAE
Employment Type: Full-Time

About Caliph Business Solutions

Caliph Business Solutions is a UAE-based business services company providing business setup, trade license services, visa services, PRO services, government approvals, and corporate support solutions to individuals and companies.

We are looking for a well-organized, responsible, and detail-oriented Office Administrator to support our daily office operations and ensure that administrative tasks, documents, records, and client requirements are handled efficiently.

Key Responsibilities

• Manage day-to-day office administrative activities.
• Maintain and update company and client records accurately.
• Perform data entry and maintain Excel/Google Sheets records.
• Prepare, organize, scan, print, and file documents.
• Handle incoming calls, WhatsApp messages, emails, and basic client inquiries.
• Coordinate with clients regarding required documents and application updates.
• Prepare quotations, invoices, receipts, and other basic office documents.
• Maintain proper records of client applications, transactions, and completed services.
• Monitor important dates such as trade license, visa, establishment card, Ejari, and other document expiries.
• Coordinate with the PRO/operations team for ongoing applications and government-related processes.
• Follow up with clients for pending documents, payments, signatures, and approvals.
• Maintain both physical and digital filing systems.
• Assist management with daily administrative tasks and reports.
• Maintain confidentiality of client information, company documents, emails, and WhatsApp communications.
• Ensure the office is organized and administrative work is completed on time.

Requirements

• Female candidates preferred.
• Minimum 1–2 years of experience in office administration, data entry, or a similar administrative role.
• Good knowledge of Microsoft Excel, Word, and email communication.
• Good typing and data-entry skills.
• Excellent communication and interpersonal skills.
• Good command of English is required.
• Hindi/Urdu/Malayalam/Arabic language skills will be an advantage.
• Strong attention to detail and ability to maintain accurate records.
• Ability to multitask and manage multiple tasks efficiently.
• Professional, responsible, punctual, and well-organized.
• UAE office experience is preferred.
• Experience in business setup, PRO services, visa processing, or government transactions will be an advantage.

Ideal Candidate

The ideal candidate should be someone who can keep the office organized, maintain accurate records, communicate professionally with clients, and make sure daily administrative work is completed without delays.

We value candidates who are:

• Organized and detail-oriented
• Responsible and trustworthy
• Good at data entry and documentation
• Quick to learn
• Good at communication
• Able to work independently
• Comfortable handling multiple tasks
• Professional when dealing with clients

Salary & Benefits

Salary: AED 2,500 – AED 3,000 per month, depending on experience and skills.

Additional benefits: Performance-based incentives may be provided depending on the role and company policy.

How to Apply

Interested candidates are requested to apply through Indeed with their updated CV. Shortlisted candidates will be contacted for an interview.

Join Caliph Business Solutions and become part of a growing team providing professional business solutions across the UAE.

Pay: AED2,500.00 - AED3,000.00 per month

Work Location: In person