Office Administrator

Job Summary

We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that administrative functions run smoothly and efficiently. Your proactive approach, excellent communication skills, and attention to detail will help create a welcoming environment for clients and support the overall success of our organization. This position offers an exciting opportunity to utilize your office experience and administrative expertise in a fast-paced, collaborative setting.

Responsibilities

• Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Perform data entry tasks accurately using tools such as Microsoft Office, Google Workspace, and QuickBooks for bookkeeping and record-keeping purposes
• Maintain organized filing systems—both physical and digital—to ensure quick retrieval of documents and compliance with record retention policies
• Provide exceptional customer service by addressing inquiries promptly and professionally, supporting clients, vendors, and team members
• Assist with appointment scheduling, calendar management, and coordinating meetings or events to optimize office workflow
• Support clerical functions such as proofreading correspondence, preparing reports, and handling incoming and outgoing mail
• Perform basic bookkeeping duties using QuickBooks or similar software to track expenses and manage invoices

Qualifications

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Experience with data entry, filing systems, and clerical tasks in a professional environment
• Excellent customer service skills with the ability to handle front desk responsibilities gracefully
• Familiarity with multi-line phone systems and phone etiquette standards
• Knowledge of QuickBooks or other bookkeeping software is highly desirable
• Previous medical or dental office experience is a plus but not required; familiarity with medical/dental office procedures is advantageous
• Strong typing skills along with proofreading abilities to ensure accuracy in all communications
• Ability to multitask efficiently while maintaining professionalism in a fast-paced setting

Join us as an Office Administrator and be part of a vibrant team dedicated to operational excellence! Your organizational prowess will help streamline our processes while providing top-tier support to our clients and colleagues alike. We value energetic professionals who thrive on making a positive impact every day!

Pay: $23.15-$32.50 per hour

Expected hours: 40.0 per week

Benefits:

• Paid time off

Work Location: On the road