Office Administrator

Duxson Donaldson is looking for a capable, organised and friendly Office Administrator to join our Hamilton workshop team on a six-month maternity cover contract.

This is a varied role suited to someone who enjoys keeping things organised, working with people, and being involved in the day-to-day running of a busy workshop and office.

Alongside general administration, the role includes responsibility for maintaining our website and e-commerce platform, as well as playing an important role in supporting and maintaining our health and safety system.

About the role

You'll be responsible for a range of office, administration, digital and health & safety duties in a varied role suited to someone who enjoys keeping things organised, working with people, and being involved in the day-to-day running of a busy workshop and office. Alongside general administration, the role includes responsibility for maintaining the website and e-commerce platform, as well as playing an important role in supporting and maintaining the health and safety system.

Key responsibilities

• General office administration and data entry
• Answering phones and responding to emails
• Invoicing, accounts and processing paperwork
• Supporting the workshop team with day-to-day administration
• Liaising with customers, suppliers and staff
• Maintaining accurate records and filing
• Supporting and maintaining the company's health and safety system
• Organising and coordinating regular Toolbox meetings
• Recording and following up health and safety incidents, near misses and corrective actions
• Coordinating site inductions and maintaining induction records

About you

• Organised, reliable and proactive

• Able to manage competing priorities in a busy environment

• Friendly and professional with excellent communication skills

• Confident using computers and common office software

• Comfortable working with websites and e-commerce systems

• Accurate with a strong eye for detail

• Confident maintaining records and following established processes

• Able to learn new software and systems quickly

• Comfortable coordinating meetings, documentation and follow-up actions

• Interested in supporting and maintaining a strong health and safety culture

• Comfortable working independently as well as part of a team

• Ideally experienced in an administration, office, health & safety or digital support role

Experience in a workshop, automotive, transport, engineering or similar environment would be an advantage, but the right attitude, organisation and willingness to learn are just as important.

If you’re an organised all-rounder who enjoys a varied role and has an interest in administration, health & safety, websites and e-commerce, we’d love to hear from you.

Apply now with your CV and a brief introduction outlining why you’d be a good fit for the role - [email protected]