Office Administrator

Experienced office administrator – immediate start – contractual role with a view to permanency.

Are you an organised, proactive professional with experience in managing the operations of a professional services firm? We are a boutique accounting practice with 5 staff members, looking for an office administrator to help us streamline administration and support our team’s success.

The Role:

· As office administrator, you will work closely with the partners to ensure the smooth day-to-day running of the firm. Your role will be hands-on and varied - no two days will be the same.

Key Responsibilities:

· Oversee day-to-day administrative operations of the practice

· Manage and improve workflow processes across the firm

· Coordinate diaries and scheduling for Principal and staff

· Supervise and support admin staff (if applicable)

· Handle accounts payable/receivable, invoicing, and collections

· Assist with employee & client onboarding

· Maintain client records and practice management systems

· Ensure compliance with professional, regulatory, and privacy requirements

· Coordinate lodgements and deadlines with the ATO and other bodies

· Manage correspondence, emails, and client communications as needed

· Liaise with IT providers, insurers, suppliers, and other external vendors

· Assist in preparing reports for the business

· Support marketing and client engagement initiatives (e.g. newsletters, website updates)

· Drive continuous improvement of systems and processes

· Assist Principal with various projects relating to the practice

About You:

· Prior experience in a professional services environment (accounting, legal, financial planning, etc.) preferred

· Excellent organisational and time-management skills

· Strong written and verbal communication skills

· Comfortable with using Microsoft Office and various other computer software

· Familiarity with Accounting software, ATO systems and compliance requirements (desirable but not essential)

· Ability to work independently, take initiative, and solve problems

· High level of discretion and professionalism

Why Join Us?

· Supportive and friendly team environment

· Opportunity to shape and improve the way the practice runs

· Central location in Caulfield North

· $53,000 - $75,000 (depending on the experience)

If you're ready to make an impact in a growing practice and free up our Principal to focus on clients, we’d love to hear from you.

Pay: $53,000.00 – $75,000.00 per year

Work Location: In person