Office Administrator

Job Summary

We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that administrative functions run smoothly and efficiently. Your proactive approach and excellent communication skills will help create a welcoming environment for clients, visitors, and team members alike. This position offers an exciting opportunity to contribute to a vibrant workplace where your organizational talents and multitasking abilities will shine. If you thrive in a fast-paced setting and enjoy supporting a busy office environment, this role is perfect for you!

Duties

• Manage front desk operations, including greeting visitors, answering multi-line phone systems, and providing exceptional customer service
• Perform data entry tasks accurately using tools like QuickBooks, Microsoft Office, and Google Workspace to maintain up-to-date records
• Handle clerical responsibilities such as filing, photocopying, proofreading documents, and organizing office supplies
• Support bookkeeping activities by managing invoices, expense reports, and basic financial recordkeeping
• Assist with scheduling appointments, coordinating meetings, and maintaining calendars for staff members
• Provide customer support by addressing inquiries promptly and professionally via phone or email
• Maintain organization of medical or dental office records (if applicable), ensuring compliance with confidentiality standards

Qualifications

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Experience with QuickBooks or similar bookkeeping software is highly desirable
• Excellent data entry skills with high accuracy and attention to detail
• Strong phone etiquette and ability to manage multi-line phone systems efficiently
• Prior experience in medical or dental office environments is a plus but not required
• Demonstrated ability to handle filing systems, proofread documents, and perform basic bookkeeping tasks
• Exceptional organizational skills combined with the ability to prioritize tasks effectively
• Comfortable working independently while supporting team needs with professionalism and enthusiasm

Join us to be part of an energetic team dedicated to maintaining a well-organized office environment! Your administrative expertise will help ensure our operations run seamlessly while providing outstanding support to colleagues and clients alike.

Pay: $18.00 per hour

Expected hours: 40.0 per week

Benefits:

• On-site parking

Work Location: In person