Office Administrator

Job Overview

We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the smooth and efficient functioning of our office environment. Your proactive approach, exceptional organizational skills, and technical proficiency will help foster a welcoming atmosphere for clients and support our team’s productivity. This position offers an exciting opportunity to showcase your administrative expertise while contributing to a vibrant workplace culture. If you thrive in fast-paced settings and excel at multitasking, we want to hear from you!

Duties

• Manage front desk operations, greeting visitors and directing phone calls with professional phone etiquette and customer service excellence
• Handle multi-line phone systems, ensuring prompt and courteous communication with clients, vendors, and team members
• Maintain accurate records through data entry, filing, and updating spreadsheets using Microsoft Office Suite and productivity software
• Coordinate calendar management and schedule appointments or meetings efficiently using calendar management tools
• Oversee office supplies inventory, place orders as needed, and ensure the office remains organized and well-stocked
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial record-keeping
• Support administrative projects such as proofreading documents, preparing reports, and managing correspondence with attention to detail and accuracy

Experience

• Proven experience in office management or administrative roles with a strong background in clerical tasks and customer support
• Familiarity with QuickBooks accounting software and proficiency in Microsoft Office applications including Word, Excel, and Outlook
• Excellent computer literacy skills with the ability to navigate spreadsheets, data entry systems, and productivity tools efficiently
• Strong organizational skills with the ability to prioritize tasks effectively in a busy environment
• Bilingual abilities are highly desirable to facilitate communication with diverse clients and team members
• Previous experience in front desk operations or personal assistant roles is advantageous
• Demonstrated ability to handle phone communication professionally while maintaining a friendly demeanor

Join us in creating an engaging workplace where your organizational talents make a real impact! We are committed to supporting your growth through a collaborative environment that values efficiency, professionalism, and excellent client service. This paid position offers an enriching experience for those eager to develop their administrative expertise while contributing to a thriving team.

Pay: $14.00 - $25.00 per hour

Expected hours: 40.0 per week

Benefits:

• Employee discount

Ability to Commute:

• Broken Arrow, OK 74012 (Preferred)

Work Location: In person