Office Administrator

Job Summary

We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that administrative functions run smoothly and efficiently. Your energetic approach and attention to detail will support our team’s productivity, enhance customer interactions, and maintain a professional office environment. This position offers an exciting opportunity to showcase your multitasking skills, technical proficiency, and commitment to exceptional service.

Responsibilities

• Manage front desk operations, greeting visitors and directing them appropriately with friendly professionalism
• Handle multi-line phone systems, answer inquiries promptly, and provide excellent customer support
• Perform data entry tasks accurately using tools like QuickBooks, Microsoft Office, and Google Workspace
• Maintain organized filing systems—both digital and physical—to ensure quick retrieval of documents
• Assist with bookkeeping duties, including invoicing, billing, and basic financial record keeping
• Support office supply management by monitoring inventory levels and placing orders as needed
• Provide clerical support such as proofreading documents, scheduling appointments, and coordinating meetings
• Ensure smooth communication between departments by managing correspondence and internal messages

Qualifications

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Experience with QuickBooks or similar accounting software is highly desirable
• Excellent computer skills including data entry, typing accuracy, and familiarity with multi-line phone systems
• Prior clerical or administrative experience in a medical or dental office setting is a plus
• Strong customer service skills with professional phone etiquette and interpersonal communication abilities
• Ability to handle filing systems efficiently and perform proofreading tasks accurately
• Knowledge of medical or dental office procedures such as patient scheduling or front desk operations is advantageous

Join us to be a key contributor in creating a well-organized, welcoming environment where every detail counts! We value energetic professionals who thrive on multitasking and delivering exceptional support in a fast-paced setting.

******Call at 6045962111 or Email at [email protected]******

Pay: $18.25-$22.00 per hour

Expected hours: 40.0 per week

Work Location: In person