Office Administrator

Office Administrator

Marine & Offshore Survey Operations

Location: Fremantle, Western Australia

Type: Full-time, Permanent — Onshore based

About the role

We're looking for an organised, switched-on Office Administrator to be the first point of contact for our office and the go-to person for the day-to-day admin that keeps our projects moving. You'll work closely with our Project Coordinator and support the wider team across operations, purchasing and personnel administration.

Key responsibilities

• Reception duties: phones, mail, visitors, meeting rooms, office supplies
• Booking flights, accommodation and vehicles for office and field staff
• Managing the company crew house: occupancy and cleaning schedule
• Raising purchase orders and keeping purchasing records up to date
• Processing supplier credit applications and company forms
• Processing expense claims and company card reconciliations
• Onboarding paperwork for new starters: contracts, forms, inductions, medical bookings
• Supporting visa paperwork for project personnel
• Collecting and processing contractor timesheets
• Tracking staff certifications and licence renewals

About you

• Experience in office administration, ideally in a busy, hands-on environment
• Confident juggling competing requests and staying organised under pressure
• Comfortable with Microsoft 365 (Outlook, Excel, Word)
• Clear communicator, friendly on the phone and in person
• Full Australian working rights

Experience in marine, survey, mining or logistics industries is a bonus.

About EGS Survey Australia

EGS Australia is a hydrographic survey company based in South Fremantle, delivering hydrographic survey projects across Australia and the Asia-Pacific. We're a team of around 50, with survey vessels and crews operating around the country — and a busy office that keeps it all running.