Office Administrator

Fineasy Accounting & Bookkeeping is seeking an Office Administrator to manage daily office operations and provide administrative support to our accounting and bookkeeping teams. This role is responsible for coordinating office workflow, maintaining documentation, and ensuring efficient administrative support. The position follows a 9:00 AM to 5:00 PM schedule, Sunday through Thursday, and reports to the Operations Manager.

Key Responsibilities:

• Manage daily office operations including correspondence, filing, and document management
• Maintain organized filing systems for client files, financial records, contracts, and office correspondence
• Prepare and format correspondence, reports, spreadsheets, and presentations as requested
• Coordinate office supplies inventory and place orders as needed
• Process incoming and outgoing mail, packages, and courier deliveries
• Schedule appointments, meetings, and coordinate calendars for management staff
• Assist with basic bookkeeping tasks including expense tracking, invoice processing, and payment follow-up
• Assist with client document collection and organization for tax and bookkeeping engagements
• Coordinate with external vendors and service providers for office maintenance and supplies
• Support HR activities such as scheduling interviews and maintaining employee records
• Maintain confidentiality of all client and firm information in accordance with professional standards
• Perform general clerical duties including photocopying, scanning, and filing

Requirements:

• High school diploma or equivalent; diploma or certificate in Business Administration or related field is preferred
• Minimum 2 years of experience in an administrative, clerical, or office support role, preferably in an accounting, bookkeeping, or professional services environment
• Proficiency in Microsoft Office applications including Word, Excel, and Outlook
• Good written and verbal communication skills in English; proficiency in Arabic is an advantage
• Strong organizational skills with attention to detail and accuracy
• Ability to manage multiple tasks and prioritize effectively
• Professional demeanor and ability to maintain confidentiality
• Reliable and punctual with consistent attendance

Pay: RO400.000 - RO500.000 per month

Work Location: In person