Office Administrator

Woven Home Care is looking for a reliable and organized Office Administrator to support our growing team. In this role, you will be central to keeping our office operations running smoothly — managing communications, coordinating schedules, and ensuring that our caregivers and clients receive timely, professional support. This is a great opportunity for someone who thrives in a fast-paced environment and takes pride in keeping things organized.

About Woven Home Care, Inc.

Woven Home Care is a home care organization providing non-medical services in the homes of our senior population. Woven is the new generation of tech-enabled, evidence-based home care allowing seniors to age in their home with dignity and respect. Our caregivers follow informed pathways and know that communication with their client's primary care team is the essential key in keeping your patients healthy, safe, and independent at home.

Responsibilities

• Answer and direct incoming phone calls and emails in a professional manner.
• Coordinate caregiver schedules and assist with shift assignments.
• Maintain accurate records of client and caregiver information.
• Support the onboarding process for new caregivers, including document collection and orientation scheduling.
• Assist with billing inquiries and basic bookkeeping tasks.
• Order and manage office supplies and equipment.
• Communicate with clients and families to address scheduling questions or concerns.
• Support the management team with administrative tasks and special projects as needed.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 2+ years of administrative or office experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or Google Workspace.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize in a dynamic environment.
• Experience in home care, healthcare, or a related field is a plus.

Benefits

• Competitive hourly pay ($20–$22/hr based on experience).
• Monday–Friday schedule with standard business hours.
• Supportive, mission-driven work environment.
• Opportunities for growth as the company expands.

If you're organized, personable, and passionate about making a difference in your community, we'd love to hear from you.