Office Administrator

Job Summary
LPD Builders is seeking an experienced Office Administrator to join our commercial construction team. This role is central to our operations and is responsible for ensuring accurate financial management, smooth project workflows, and compliance. The ideal candidate is highly organized, detail-oriented, and familiar with construction-specific financial processes.

This is a full ownership role, not a clerical position. The Office Administrator will manage AR/AP, job cost reporting, cash forecasting, and project documentation while coordinating key meetings and tracking operational metrics.

Duties

Financials

• AR / Invoicing / Pay Apps
• Issue all client invoices on a fixed cadence
• Forecast and update weekly staffing and material requirements for active projects.

Cadence & Meetings

• Own the office calendar and coordinate all logistics
• Schedule and help the CEO run meetings:
• Prepare agendas, capture decisions, and track action items

Paperwork & Compliance

• Track and maintain contracts, COIs, W‑9s, lien waivers, and permits
• Prepare accurate pay applications with supporting documentation
• Track retainage and ensure all amounts are recorded properly

Skills

• 4+ years of construction industry experience
• Understanding G702/G703 pay applications
• Experience with job costing, WIP reports, and construction accounting
• Proficiency in managing accounts payable, accounts receivable, subcontractor billing, and cash flow forecasting
• Excellent organizational, time management, and communication skills
• Ability to own processes and deliver results independently
• Familiarity with construction compliance, contracts, lien waivers, permits, and insurance documentation
• Ability to handle human resources responsibilities including training & development and employee relations
• Excellent organizational skills to prioritize tasks effectively in a fast-paced environment

Pay: From $80,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Work Location: In person