Office Administrator

About the role

The Office Administrator manages the company's day-to-day operational, facilities, and administrative workflows. This role oversees facility upkeep, payment of recurring operational dues, routine compliance filings (local and national permits), petty cash management, and basic bookkeeping. The ideal candidate is highly organized, reliable, proactive, and knowledgeable about local regulatory processes across Philippine local government units (LGUs) and national agencies.

Key responsibilities

• Process the annual renewal of business permits, licenses, and sanitary/fire safety clearances with the concerned Local Government Unit (City/Municipal Hall and Barangay)
• Coordinate periodic submissions and ensure timely filing with regulatory bodies (e.g., BIR registration updates, SEC/DTI reportorial requirements)
• Manage company registrations and facilitate transactions with statutory agencies (SSS, PhilHealth, Pag-IBIG) as needed
• Maintain an up-to-date registry of all corporate legal documents, permits, certified true copies, and official receipts
• Coordinate timely settlement of monthly office lease/rent, condominium dues, property management charges, and parking fees
• Track, verify, and settle monthly utility bills (electricity/Meralco, water, internet/telecom providers)
• Prepare payment requests, check vouchers, or online banking transaction requests for vendor settlements
• Manage and reconcile the company's daily Petty Cash Fund (PCF) following standard internal controls and disbursement policies
• Collect, verify, and organize all official receipts (ORs), sales invoices (SIs), and collection receipts for submission to the external or internal accountant
• Ensure the office premises are clean, organized, secure, and conducive to daily business operations

About you

• Highly organized, reliable, and proactive
• Knowledgeable about local regulatory processes across Philippine local government units (LGUs) and national agencies