Office Administrator

Job Description – Admin Executive

Job Title: Admin Executive
Department: Administration
Location: Rajpura-Punjab
Employment Type: Full-time
Experience: 1–3 years

Job Summary

We are looking for a responsible and organised Admin Executive to manage day-to-day administrative activities and ensure the smooth functioning of office operations. The ideal candidate should have good communication and coordination skills, attention to detail, and the ability to manage multiple tasks efficiently.

Key Responsibilities

• Manage daily office administration and general operational activities.
• Handle incoming and outgoing calls, emails, correspondence, and documentation.
• Maintain office records, files, registers, and databases.
• Coordinate with vendors, service providers, and building management.
• Manage office supplies, stationery, equipment, and inventory.
• Assist with travel arrangements, meetings, appointments, and events when required.
• Monitor housekeeping, maintenance, security, and other facility-related activities.
• Prepare reports, statements, and administrative documents.
• Coordinate with internal departments to support day-to-day business requirements.
• Maintain employee attendance and assist with basic HR/admin activities, as required.
• Process bills, invoices, purchase requests, and other administrative documents.
• Ensure office policies, procedures, and safety standards are followed.
• Perform other administrative duties assigned by management.

Required Skills & Qualifications

• Graduate degree in any discipline.
• 1–3 years of experience in administration, office management, or a related role.
• Good written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint) and email.
• Strong organizational and time-management skills.
• Ability to multitask and work independently.
• Good coordination and interpersonal skills.
• Professional attitude and attention to detail.

Key Competencies

• Administration & coordination
• Vendor management
• Documentation & record keeping
• Communication skills
• Time management
• Problem solving
• Team collaboration
• Attention to detail

Key Performance Indicators (KPIs)

• Timely completion of administrative tasks.
• Effective office and facility coordination.
• Accurate maintenance of records and documentation.
• Efficient management of office supplies and vendors.
• Responsiveness to employee and management requirements.
• Compliance with administrative processes and policies.

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits:

• Flexible schedule
• Paid sick time
• Provident Fund

Work Location: In person