Office Administrator

Title: Office Administrator

Industry: Autonomous Vehicle / Technology

Location: Foster City, CA

Duration: Approximately 6 months

Responsibilities

• Manage complex calendars, schedule and coordinate meetings, take meeting notes, and prioritize leadership commitments.
• Coordinate domestic and international travel, including planning and related arrangements.
• Prepare, submit, and manage expense reports and administrative documentation.
• Coordinate meeting logistics and ensure leaders are prepared for scheduled commitments.
• Manage administrative projects and events from planning through execution, tracking, and evaluation while proactively resolving conflicts and changing priorities.

Requirements

• 4–6 years of administrative support and/or executive assistant experience.
• Bachelor’s degree.
• Strong organizational, prioritization, and multitasking skills with the ability to manage critical requests and meet demanding deadlines.
• Excellent written and verbal communication skills, with professionalism and discretion when handling confidential information and senior-level interactions.
• Proficiency with Google Workspace, Microsoft Office, Keynote, Apple products, and the ability to quickly learn new tools and systems.

Skills

• Calendar management
• Executive support
• Meeting coordination
• Travel coordination
• Expense reporting
• Event management
• Administrative operations
• Confidential information handling
• Google Workspace
• Microsoft Office

Hourly rate is commensurate with experience and is an estimated range provided by WorkGenius.

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