Office Administrator

Join a Proudly WA-Owned Industry Leader

Kounis Electrical & Switchroom Solutions is a leading manufacturer of quality electrical products and switchroom solutions servicing the mining, construction, industrial and commercial sectors. Proudly West Australian owned and operated, the Kounis Group is headquartered in Booragoon with its primary manufacturing facility located just 25 minutes from the Perth CBD. Due to continued growth, we are seeking a highly organised and detail-oriented Office Administrator to join our Switchroom Projects team based in Forrestdale.

About the role

Reporting to the Project Team, you will play a key role in supporting project delivery through efficient administration, purchasing coordination, document control and payroll administration. This is a varied position that requires strong organisational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced project environment.

Key responsibilities

• Set up and maintain project files, registers and documentation systems
• Manage incoming and outgoing project documentation
• Maintain drawing registers and distribute drawings to internal and external stakeholders
• Review documentation and drawings for compliance with company and project requirements
• Coordinate and compile Operations & Maintenance (O&M) Manuals, IOM documentation and Manufacturing Data Records (MDRs)
• Obtain and manage "as-built" information and drawings
• Archive completed project documentation in line with company procedures
• Process purchase orders through the company's manufacturing and purchasing systems
• Maintain accurate purchasing records and databases
• Liaise with suppliers and internal stakeholders to resolve supply and purchasing issues
• Be responsible for office administration including submitting weekly timesheets, answer phone calls, assist with visitors to reception, document archiving and maintaining of office supplies and amenities

About you

• Previous experience in an administration, project support or document control role
• Strong attention to detail and a commitment to accuracy
• Excellent organisational and time management skills
• The ability to work autonomously while also contributing to a collaborative team environment
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite and document management systems
• The ability to prioritise competing deadlines within a fast-paced environment
• Experience within manufacturing, engineering, electrical, construction or mining industries (desirable)
• Exposure to document control platforms such as Aconex, QDMS or similar systems (desirable)
• Experience supporting project-based teams (desirable)

Benefits

• Secure, full-time employment with a well-established WA business
• A supportive and collaborative team environment
• Diverse and interesting work across major industrial and infrastructure projects
• Opportunities for professional growth and development
• Convenient Forrestdale location with onsite parking