Office Administrator

Good office administration is visible in the results: the day begins on time, files are complete, calls reach the right person, and project teams are not left chasing information. We are hiring one Office Administrator to create that level of consistency across our Indianapolis workplace.

Working in a project-led materials business, you will sit at the point where the office, showroom, vendors, and operational teams connect. This is not a narrowly defined reception position. You will take ownership of the everyday administrative details that help client work progress smoothly and give colleagues dependable support.

Your operating brief

The Office Administrator will manage a varied but well-defined workload. On a typical day, you may be:

• Monitoring the main inbox and directing inquiries to the appropriate person
• Answering incoming calls and recording clear, accurate messages
• Maintaining calendars, appointments, meeting rooms, and internal reminders
• Preparing project folders and checking that documents are complete
• Updating spreadsheets, contact records, and routine administrative reports
• Greeting scheduled visitors and helping them reach the right team member
• Ordering office supplies and monitoring frequently used materials
• Following up on routine vendor paperwork and delivery information
• Keeping shared office areas organized and ready for daily use

You will also notice the small administrative gaps that can slow down a busy team. That might mean correcting an outdated document, confirming an appointment before it becomes a problem, or creating a simpler way to track a recurring task.

A dependable working week

This is a full-time, on-site position based in Indianapolis. The regular schedule is Monday through Friday, from 8:30 a.m. to 5:00 p.m., including a 30-minute unpaid meal break.

The role is designed for someone who values predictable hours, regular communication, and a workplace where people depend on one another to follow through.

The standard behind the work

Previous office administration experience would be valuable, although we are also open to someone with strong transferable skills and the right professional approach.

You should be comfortable using email, calendars, documents, and basic spreadsheets. More importantly, you should be able to organize competing priorities, communicate clearly, protect confidential information, and complete work without needing constant reminders.

A high school diploma or equivalent is sufficient. Training will be provided on internal systems, filing methods, and project processes.

Make the office easier to run

This Office Administrator position offers genuine ownership rather than a list of disconnected tasks. You will have the opportunity to understand how the wider operation works, improve everyday routines, and become a trusted point of contact for the team.

If you are organized, approachable, and take pride in getting the details right, submit your current resume through Indeed. We look forward to learning more about you.

Pay: $20.00 - $24.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Employee discount
• Health insurance

Work Location: In person