Office Administrator

• Poition Overview
• The Office Administrator plays a key role in managing administrative functions, coordinating communication, and supporting both office staff and field teams. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys keeping things organized and efficient.

Key Responsibilities

• Anwer and manage incoming phone calls and emails, providing excellent customer service to clients, vendors, and field technicians

• Assist field superintendents in organizing and distributing jobsite assignments, location details, and schedule changes to field staff

• Prepare invoices, progress billings, and assist with accounts payable and receivable tasks

• Maintain accurate job files, permits, contracts, and compliance documentation

• Support project managers with submittals, change orders, and project closeout paperwork

• Track employee timesheets, job costing, and assist with payroll data entry

• Order and track office and job site materials/supplies as needed

• Coordinate with vendors, suppliers, and subcontractors regarding scheduling and documentation

• Ensure proper filing and organization of digital and physical records for ongoing and completing electrical projects

• Assist in coordinating company meetings, safety trainings, and team events, including scheduling, logistics, and communication with staff and vendors

• Preferred Experience

• Experience in the construction or electrical contracting industry is preferred

• Familiarity with Vista by Viewpoint (Viewpoint Vista), Sage, or similar construction management/accounting software strongly preferred

• Working knowledge of job costing, progress billing, and construction project workflows is a plus

• Why Join Us?

• Collaborative and growth-oriented environment

• Competitive compensation and benefits package

• Strong, Stable Company with Growth

• Benefits:

• Health, Dental and Vision Benefits

• 401(K) with company match

• Employee Stock Ownership Plan (ESOP) participation

• Paid Time Off

• Continuing Education relevant to job responsibilities

• Short- and Long-Term Disability

• Strong employee-owned culture that continuously gives back to the employees

• Ennis Electric Co., Inc. is an Equal Opportunity Employer and complies with all applicable federal, state, and local employment laws. We are committed to a workplace free of discrimination and harassment.