Office Administrator

We are a small, established CPA firm in Alhambra seeking a reliable, organized, and professional Administrative Assistant / Office Administrator to join our team.

The ideal candidate is detail-oriented, comfortable communicating with clients, able to handle multiple priorities, and committed to maintaining confidentiality. This position plays an important role in supporting our accountants and ensuring the office operates efficiently, particularly during tax season.

Key Responsibilities

• Answer phone calls and greet clients, including schedule appointments
• Assembling tax returns and other client documents
• Track tax return information, signatures and e-file authorizations
• Assist with processing payroll and sales tax
• Assist with billing, payment collection, and other administrative tasks
• Handle incoming and outgoing mail and correspondence
• Provide administrative support to CPAs, accountants, and other staff
• Perform other administrative duties as needed

Qualifications

• Bilingual in English and Chinese is a must
• Strong organizational skills and attention to detail
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• Ability to prioritize multiple tasks and meet deadlines
• Ability to maintain strict confidentiality of client and financial information
• Familiarity with QuickBooks, DocuSign, or secure client portals is a plus

What We Offer

• Competitive compensation based on experience
• Health insurance
• Retirement plan
• Paid vacation and holidays

Join us! We are looking for someone who is dependable, professional, detail-oriented, and interested in becoming a long-term member of our team.

Pay: $18.00 - $21.00 per hour

Work Location: In person