Office Administrator

The duties of the Office Administrator shall include, but not limited to, the following:

Assume responsibility for the overall management and operation of the front office;

Answer telephones and give information to callers, take messages, or transfer

calls to appropriate individuals;

Maintain data systems relative to client data and staff data (Checkpoint)

Check program emails, mail, and faxes and distribute to appropriate parties;

Maintaining an adequate supply of PR/Marketing materials

Serve as site Health and Safety officer by overseeing drills, poster displays, etc.;

Design and distribute Agency newsletters, promotional material, and other information as required;

Support staff as needed in assigned project-based work to include maintaining a supply of program forms/packets;

Assist Program Manager with other administrative duties as needed;

Maintains customer confidence by keeping information confidential;

Maintains office supplies inventory by checking/ordering stock to determine inventory level;

Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their need;

Manage time clock reports for payroll;

Run/Submit various quality assurance reports as requested by management

Monitor recruitment sites and submit weekly reports to supervisor;

Perform other duties that may be assigned by management