Office Administrator

Office Administrator

Moore, Oklahoma | Full-Time | In-Person

About Titan Title & Closing

Titan Title & Closing is a full-service title and real estate settlement company serving Oklahoma. We are committed to providing exceptional service and making every real estate transaction as smooth and stress-free as possible.

Whether our clients are buying, selling, refinancing, or investing, our experienced team has the knowledge and expertise to guide them through the closing process with professionalism, accuracy, and care.

Position Summary

Titan Title & Closing is seeking a friendly, organized, and detail-oriented Office Administrator to join our Moore, OK office.

As the first point of contact for clients, real estate professionals, lenders, attorneys, and visitors, you will play an important role in creating a welcoming experience while supporting the day-to-day administrative operations of the office. This position also provides light title processing support to assist the closing team. The ideal candidate enjoys helping others, thrives in a fast-paced environment, and takes pride in delivering exceptional customer service.

Essential Responsibilities

• Greet and assist clients, visitors, vendors, and business partners in a professional and welcoming manner.
• Answer, screen, and direct incoming telephone calls; take accurate messages as needed.
• Manage front desk operations, including incoming and outgoing mail, packages, and courier services.
• Prepare and maintain closing rooms to ensure they are clean, organized, and ready for appointments.
• Monitor office supply inventory and place orders as needed.
• Assist with light title processing duties, including preparing files, scanning documents, data entry, organizing transaction files, and assembling closing packages.
• Assist with post-closing activities, including scanning, filing, assembling, and mailing documents.
• Support processors and closers with administrative tasks to ensure timely and accurate file completion.
• Provide administrative support to improve overall office efficiency.
• Assist with special projects and other duties as assigned.
• Follow management direction and maintain regular, dependable attendance.
• Represent Titan Title & Closing with professionalism while demonstrating the company’s core values in every interaction.

Qualifications & Skills

• Professional and courteous customer service skills, both in person and over the phone.
• Excellent interpersonal skills and the ability to communicate effectively with clients, coworkers, and industry professionals.
• Highly organized with exceptional attention to detail.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Dependable with strong follow-through and commitment to meeting deadlines.
• Proficiency with Microsoft Office (Word, Outlook, and Excel).
• Ability to learn and effectively utilize title and escrow software.

Preferred Qualifications

• High School Diploma or GED (Required)
• Three years of customer service or administrative office experience preferred.
• Knowledge of Microsoft Office applications.
• Knowledge of title, escrow, or real estate transactions is a plus but not required.

Pay: From $35,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person