Office Administrator

Prospect Estates Limited – Otley
£25,420 per year | Full-time | Permanent | 37.5 hours per week

About the role

Prospect Estates Limited is a family-owned property investment company with a varied commercial property portfolio across the UK.

We are looking for a reliable, organised and personable Administrator to join our small team in Otley.

This is a varied role supporting the day-to-day running of the business. You will be dealing with a mixture of general administration, customers, tenants, suppliers and property-related matters, so the role offers plenty of variety rather than being limited to one area of administration.

As we are a small company, the person joining us will become an important part of the team and will have the opportunity to take responsibility for their work and learn about different aspects of the business.

We're looking for someone who is organised, dependable, friendly and confident, with good attention to detail and the ability to manage their workload.

Previous office or administration experience would be helpful, but we are more interested in finding the right person with the right attitude and aptitude than someone who ticks every box. Training will be provided on our systems and the property-specific aspects of the role.

What you'll be doing

Your responsibilities will include:

• Managing day-to-day correspondence, including emails, telephone calls and post
• Dealing professionally and helpfully with customers, tenants, suppliers and visitors
• Organising and maintaining files, records and databases
• Arranging appointments, meetings and calendars
• Supporting the team with general office administration
• Assisting with invoices, utility bills and business rates
• Preparing and maintaining documents and records
• Ordering office supplies and helping to ensure the office runs smoothly
• Entering information accurately into computer systems
• Providing general administrative support to the wider team
• Assisting with property-related administration as required

The role is varied, and there will be opportunities to take on additional responsibilities as you become familiar with the business.

What we're looking for

Essential

• Good organisational skills and the ability to prioritise your workload
• Good attention to detail and a high level of accuracy
• Clear and professional communication skills
• A friendly and helpful approach when dealing with people
• Good general computer skills
• Confidence using Microsoft Office, particularly Word and Outlook
• The ability to work independently and use your initiative
• Reliability and a positive attitude
• The ability to handle confidential information appropriately

Desirable, but not essential

• Previous office or administrative experience
• Experience dealing with customers or clients
• Experience within the property, construction or professional services sector
• Knowledge of the Re-Leased property management system
• Experience supporting property or asset management
• Experience with invoicing, utilities or business rates

What we offer

• £25,420 per year
• 37.5 hours per week
• Permanent, full-time position
• Company pension
• On-site parking
• Free refreshments
• Sick pay
• Company events
• Christmas party
• Annual trip to the races
• A friendly, small-team working environment
• The opportunity to develop your skills and take on responsibility

The person we're looking for

We think the right person for this role will be someone who takes pride in doing things properly, is comfortable dealing with different people and can be relied upon to get things done.

You don't need to know everything about property or have years of administrative experience. If you're organised, conscientious, approachable and keen to learn, we'd like to hear from you.

Job Type: Full-time, Permanent
Hours: 37.5 hours per week
Salary: £25,420 per year
Location: Otley
Work Location: In person

Pay: £25,420.00 per year

Benefits:

• Company events
• Company pension
• Free parking
• On-site parking
• Sick pay

Work Location: In person