Office Administrator

About the Role

We are looking for a proactive and highly organised Office Administrator to join our Corporate Planning team in North Sydney.

Reporting to the Head of Corporate Planning, you will take ownership of the day-to-day office and facilities operations for our Sydney office, ensuring the workplace runs smoothly, safely and efficiently.

This is a broad and hands-on role covering office and facilities management, vendor coordination, WHS administration, asset management, events, employee onboarding support and general executive administration.

You will work closely with teams across the business, including Corporate Planning, HR, IT, Finance, Marketing and Operations, making this an excellent opportunity for someone who enjoys variety, taking ownership and being at the centre of a busy office environment.

Key Responsibilities

Your responsibilities will include:

• Manage the day-to-day operations of the North Sydney office, including meeting rooms, office facilities, access cards, visitors, mail, couriers and general workplace presentation.
• Act as the key contact for the landlord and coordinate building maintenance, cleaning, parking, waste and other facilities matters.
• Manage office suppliers and vendors, including cleaning, security, stationery, couriers and catering.
• Support office OPEX management, including invoices, budgets, accruals, cost tracking and identifying opportunities for cost savings.
• Maintain office asset and company device registers and coordinate the allocation, return, transfer and disposal of company equipment.
• Work closely with IT, Finance and HR to support asset management and resolve discrepancies.
• Support WHS administration, including risk assessments, incident records, emergency procedures, Fire Warden and First Aid arrangements, drills and training records.
• Support HR and IT with employee onboarding and offboarding to ensure employees are appropriately set up from day one.
• Assist with basic IT onboarding and computer setup under the guidance of the IT team.
• Manage company subscriptions, memberships and software licence records, including renewals and cancellations.
• Coordinate internal company events, including Town Halls, team events, Melbourne Cup and Christmas celebrations.
• Support Marketing with external conferences, trade shows and seminars, including registrations, logistics, equipment and vendor coordination.
• Prepare regular administrative and operational reports for the Corporate Planning team.
• Assist Directors and senior executives with expense claims, supporting documentation, fleet administration and general administrative requirements.

About You

To be successful in this role, you will ideally have:

• Previous experience as an Office Administrator, Administrative Assistant, Office Coordinator or in a similar position.
• Strong organisational skills with the ability to manage multiple priorities.
• Korean language proficiency is preferred
• Excellent communication and interpersonal skills.
• Strong attention to detail and problem-solving abilities.
• Confidence working independently and taking ownership of tasks.
• A proactive, self-motivated and hands-on working style.
• The ability to build positive working relationships with employees, executives, suppliers and other stakeholders.

What We’re Looking For

You will be someone who enjoys making things happen and takes pride in creating an organised and well-run workplace. You are approachable, service-oriented and comfortable working with people at all levels of the organisation.

You will thrive in a role where no two days are exactly the same and where you can take ownership, solve problems and continuously improve how the office operates.

Why Join Us?

This is an opportunity to join a growing business within the renewable energy industry and work in a varied role with exposure across multiple areas of the organisation.

If you are an organised, proactive and collaborative administrator looking for your next opportunity, we would love to hear from you.

Apply now to join our team in North Sydney.