Office Administrator

Office Administrator

Location: Kyalami, Gauteng | Employment Type: Full-time

F2F Food Company is looking for a highly organised, detail-oriented and proactive Office Administrator to provide administrative, finance and operational support across the business.

Key Responsibilities

• Coordinate and maintain the events calendar and prepare function sheets for production and event teams.
• Prepare and issue customer quotations and invoices, ensuring appropriate management sign-off.
• Maintain accurate and up-to-date customer records.
• Manage basic finance administration, including credit card and fuel account reconciliations.
• Manage debtors, including weekly statements, payment follow-ups and query resolution.
• Maintain daily time and attendance records and provide reports to management.
• Compile weekly sales and purchase reports and prepare ad hoc management reports.
• Provide professional front-desk and reception support to clients, visitors and callers.
• Provide general administrative and operational support to the team.
• Maintain accurate filing, records and office documentation.

What Success Looks Like

This role is measured on speed, accuracy and reliability. The successful candidate will be expected to:

• Send function sheets to production within 30 minutes of a confirmed booking.
• Issue invoices within 24 hours of request or job completion.
• Complete credit card reconciliations within 2 working days of receiving the statement.
• Maintain accurate and complete attendance, events and fuel records.
• Submit weekly sales and purchase reports on time and error-free.
• Deliver ad hoc reports within agreed deadlines with minimal rework.

Requirements

• Matric (Grade 12) essential.
• Diploma/certificate in Office Administration, Bookkeeping or a related field advantageous.
• Minimum 2 years' experience in office administration, accounts support or a similar role.
• Experience with invoicing, reconciliations and debtors is essential.
• Events, catering or hospitality administration experience advantageous.
• Strong MS Excel skills, including spreadsheets, reconciliations and basic reporting.
• Working knowledge of Word and Outlook.
• Experience with Sage and time-and-attendance systems advantageous.
• Excellent attention to detail, particularly when working with numbers.
• Ability to work under pressure, meet tight deadlines and manage multiple priorities.
• Strong written and verbal communication skills.
• Friendly, professional and confident when dealing with clients and visitors.

If you are organised, accurate and take pride in getting things done correctly and on time, we would like to hear from you.

Apply via Indeed with your updated CV.

Only shortlisted candidates will be contacted.

Job Type: Full-time

Work Location: In person