Office Administrator

Role Overview

This is the role for someone who thrives on being the go-to person. As Office Administrator, you'll be the first face visitors see and the person the team turns to when they need something sorted — fast. You'll keep Omni-Health's Singapore office running like clockwork while managing everything from international shipments and customs documentation to employee benefits queries and executive travel. If you love variety, enjoy working with people, and get a buzz from making things run seamlessly behind the scenes, this one's for you.

Key Responsibilities

• Manage front-desk operations — welcome visitors and guests, handle calls and enquiries, and ensure the reception area is professional and well-presented.

• Oversee day-to-day office operations including cleanliness, pantry, supplies, meeting room bookings, and vendor coordination.

• Coordinate domestic and international shipments of company products, including customs and import/export documentation, and manage daily mail and courier services.

• Administer employee benefits programmes for the Singapore office and act as first point of contact for staff benefits queries.

• Provide scheduling, travel, and visitor coordination support to the Managing Director and team.

• Support the People & Culture function with interview logistics, onboarding set-up, and ad hoc administrative tasks.

• Managing deliveries received and deliveries to be sent out from office.

• Proactively identify and implement process improvements, leveraging AI tools and digital platforms where appropriate.

Requirements

• Minimum 3 years' experience in office administration, personal assistant or a similar role.
• Proficient in Microsoft Office 365; comfortable using AI tools to enhance productivity.
• Quick to learn new systems; proactive, resourceful, and detail oriented.
• Excellent communication skills in English with a professional, front-facing demeanour.
• Experience with international shipping and customs/import-export documentation – ideal but not required.

Working Conditions

• Office-based role.
• Monday to Friday, 9:00 AM – 6:00 PM.
• Occasional flexibility may be required for urgent shipments or events.