Office Administrator

About Us – Labor One, Inc.

We are an industry leader that understands the unique challenges of staffing and managing temporary workers. Since our founding in 2019, we have been committed to delivering exceptional service by providing qualified, experienced personnel who meet our clients' workforce needs.

We place both W-2 employees and 1099 subcontractors on commercial job sites throughout the Carolinas, carefully verifying credentials, experience, and qualifications before anyone steps onto a job site. Our dedication to quality and compliance has earned the trust of our clients and is a key reason they continue to partner with us.

This role plays a critical part in upholding that commitment. By maintaining accurate records, organized files, and meticulous placement details, this position helps ensure that every worker assignment meets our high standards and supports the level of service our clients expect.

The Role

Work directly with our Chief Administrative Officer across operations, accounting, and HR. Take on meaningful responsibilities from day one, with opportunities for increased ownership and career growth as the company expands.

What You'll Do

● Run day-to-day office administration and keep things moving without being asked

● Work in QuickBooks to review monthly bank entries and prepare financial reporting as necessary

● Back up weekly payroll processing in ADP and verify for accuracy

● Maintain A/R workbook

● Support benefits administration and enrollment

● Track company insurance policies, certificates of insurance, and renewal dates

● Coordinate with our external accounting firm on monthly close activities and tax preparation

● Identify process improvements and help implement more efficient ways of working

What We're Looking For

● 5+ years of administrative experience, ideally including office management

● Hands-on experience with QuickBooks or comparable accounting software

● Strong Excel skills, including the ability to build pivot tables and use VLOOKUPs regularly

● Working knowledge of payroll, including payroll tax obligations, and general knowledge of HR administration and recordkeeping

● Someone who takes ownership and action

● Comfortable being direct, speaking up, and working closely with a fast-moving leadership team

● Adaptable and comfortable managing changing priorities.

● Discretion with confidential financial and personnel information

● Reliable transportation and the ability to travel to Charlotte as needed

Nice to Have

● Experience in construction, staffing, contracting, or a similar fast-paced service industry

● Background in a small to mid-sized business where everyone wears several hats

● Bilingual English/Spanish

● Experience with ADP, BambooHR, or SharePoint

● Exposure to commercial insurance renewals or risk management

Location & Schedule

● Must live within driving distance of Charlotte, NC (North Carolina or South Carolina residents only). This is a firm requirement, not a preference.

● Monthly in-person meetings in the Charlotte area plus periodic in-person training (more of it during your first few months); locations to be determined.

● Monday through Friday: 7:30 AM team huddle, then 8:15 AM–12:00 PM and 1:00 PM–5:00 PM

Compensation & Benefits

● $29.00–$32.00 per hour, depending on experience and qualifications

● Health Insurance

● Paid holidays and paid time off

● 401(k)

● Opportunities for personal growth and development

Additional Information

● A background check is required before starting

● 90-day introductory period

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

Pay: $29.00 - $32.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Application Question(s):

• Do you currently live in North Carolina or South Carolina?
• Are you able to drive to Charlotte for monthly meetings and periodic training?
• Describe a process you improved on your own initiative.
• What areas of QuickBooks are you most comfortable with?
• Which Excel functions are you most comfortable using?

Work Location: Hybrid remote in Charlotte, NC 28209