Office Administrator

Job Overview
We are looking for a proactive and detail-oriented Office Administrator to join our growing team. This essential role serves as the hub of our day-to-day operations, helping ensure the office runs smoothly and efficiently. The ideal candidate brings energy, strong organizational skills, and a collaborative mindset to support staff, streamline processes, and maintain a welcoming work environment. If you excel in a fast-paced setting, enjoy juggling multiple priorities, and take pride in creating an organized and professional office, this is an exciting opportunity to make a meaningful impact.

Responsibilities

• Oversee day-to-day office operations, including front desk coordination, multi-line phone systems, and welcoming visitors with a high level of professionalism.
• Manage schedules and calendars for staff and executive leadership to support efficient time management and productivity.
• Coordinate vendor relationships by ordering office supplies, negotiating services, and maintaining strong partnerships with external providers.
• Support human resources activities, including employee onboarding, personnel record maintenance, and assistance with training and development efforts.
• Perform bookkeeping and basic accounting functions using QuickBooks to ensure accurate and up-to-date financial records.
• Assist in planning and coordinating company meetings, training sessions, and special events to ensure smooth execution.
• Maintain organized filing systems and document workflows while ensuring adherence to company policies and procedures.
• Qualifications
• Demonstrated experience in office administration or a related role, with strong organizational and clerical skills.
• Proficiency in QuickBooks Online and the Microsoft Office Suite.
• Excellent verbal and written communication skills with a polished, professional presence, including confidence in managing front desk responsibilities.
• Experience supporting event planning, vendor coordination, calendar management, and office management systems.
• Ability to prioritize, multitask, and work efficiently in a fast-paced environment while maintaining strong attention to detail.

Join our energetic and collaborative team, where you’ll play a key role in helping the office run smoothly every day. We are committed to investing in your success and we foster a positive, supportive workplace that truly values your contributions.

Pay: From $22.00 per hour

Benefits:

• Employee discount
• Health insurance
• Paid time off
• Retirement plan

Work Location: In person