Office Administrator

Position Description

Position Title: Office AdministratorBusiness Unit: Tomlinson Energy Service Victoria
Location: Hemmant/ Loganholme, QLD (office based)
Reports To: State Manager
Employment Type: 4 days Part-time or Full-time

About Tomlinson Energy

Tomlinson Energy Service (TES) is the oldest and largest boiler company in Australia. TES supplies and installs new boilers, combustion systems and other energy related equipment to various markets across the country. TES also operates the largest service division for boiler equipment in Australia.

As part of The Environmental Group Limited, TES contributes to a national portfolio of environmental, energy, and sustainable infrastructure solutions.

TES are now seeking a keen and enthusiastic office administrator to assist with our daily operations. This is a fantastic opportunity for someone looking to join and develop within a small team.

Key Duties and Responsibilities

• Producing role specific reports and statistics, performing supervision of office administration duties
• Day to day management of technician licensing and site inductions
• Support the State Manager and Service Coordinator as and when required
• Ensure general Administration and reception duties are maintained i.e. reception, mail, etc.
• Answer all incoming phone calls promptly and in a professional manner. Redirect calls as necessary
• Ensure filing is completed in an accurate and timely manner including all Service reports
• Ensure the performance of general typing, collating, formatting of documents and general office duties are performed within required quality and timeframes
• Set up newly contracted jobs within NetSuite and ensure contract invoicing is carried out in a timely and accurate manner
• Processing of all staff timesheets into Payroll system
• Creating purchase orders for suppliers.
• Complete all goods receipting for inventory, overheads and projects
• Invoicing of all contracts, projects and cost-plus jobs
• Provide assistance to the Service Co-Ordinator in the maintenance of the service schedule

Key Skills and Competencies

• Proven experience in customer service or office administration role is desirable
• Strong organisational and time management skills, with the ability to manage competing priorities
• Ability to work and learn in a fast paced environment with a close knit team
• High attention to detail and a strong commitment to safety and quality
• Effective written and verbal communication skills
• Competency in computer applications

Compliance & Conduct

• Actively promote and comply with all WHS policies, procedures, and legislative requirements

• Adhere to all TES and The Environmental Group policies, procedures, and codes of conduct

• Maintain confidentiality of company, client, and commercial information at all times

• Act professionally, ethically, and in alignment with company values

All employees of The Environmental Group Limited are subject to Police Checks. We undertake random drug and alcohol testing to ensure the health and safety of all employees, clients, and members of the public.