Office Administrator

Duties & responsibilities

-        Assist the Commercial Admin and Inter-department in preparing, coordinating, and compiling documents for Pre-Qualification and Tendering submission.

-        Assisting in quantity take – off and cost control of Preliminary Budget throughout project phases.

-        Assist in monitoring and ensure that tender submission due dates are strictly adhered to, including the checking, binding, packing and preparation of outgoing submissions.

-        Coordinate and liaise with all inter-department (Commercial, Project and Account) for processing and submission of all the tender's pre-qualifications to Clients or Consultants.

-        To prepare, update and track the tender list.

-        Coordinate and liaise with clients/ subcons/suppliers consultants related to tender and quotation matters.

-        Carry out an efficient documentation and filing system.

-        Support receptionists in the daily administrative office operation.

-        Attend, handle and redirect incoming and outgoing calls, including emails and incoming and outgoing documents/parcels/cheque for signing with courier services and dispatch records.

-        Deliver friendly, efficient customer service to on-call/walk in customer and create a warm and welcoming atmosphere for the company’s guests or customers.

-        Manage upkeep, cleanliness and tidiness of reception area and meeting rooms.

-        Undertake any ad hoc duties as assigned by superior.

Skills & qualification

-        A minimum of 1-2 years’ experience in Admin.

-        Candidates must possess at least SPM, STPM, A Level, Pre – U, Professional certificate, Diploma or equivalent.

-        Good at Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office management software.

-        Ability to operate standard office equipment like scanners, printers, and multi-line phone systems.

-        Familiarity with basic admin job.

-        Able to work independently under tight schedule with minimum supervision.

-        Excellent verbal and written skills in English and Bahasa Malaysia (Mandarin will be added advantage)