Office Administrator

Office Administrator

The company BHS Corrugated India Pvt Ltd, based in Pune is established since 2011 as a subsidiary of BHS Corrugated, Germany. We bring together professional culture and decades of corporate experience. We are working on the digital future of the corrugated cardboard industry. As an independent player, we act as a partner to the entire industry and network manufacturers, customers, and service providers in a unique industrial ecosystem. We use it to create highly efficient and simple processes with the aim of making the corrugated cardboard industry the most innovative and productive industry segment worldwide.

Key Responsibilities

• Manage end-to-end office administration and ensure smooth day-to-day operations of the facility.
• Oversee facility management activities including housekeeping, gardening, security, HVAC/air-conditioning systems, transportation, and cafeteria services.
• Coordinate and manage all vendor relationships, ensuring quality service delivery, cost optimization, and adherence to service level agreements.
• Handle annual maintenance contracts (AMCs), service agreements, renewals, and performance monitoring of service providers.
• Administer contract management processes, including documentation, compliance tracking, renewals, and negotiations.
• Maintain and monitor company assets, inventory records, asset allocation, movement, audits, and disposal processes.
• Ensure proper maintenance and upkeep of office infrastructure, utilities, equipment, and common areas.
• Monitor facility-related budgets, control operational expenses, and identify cost-saving opportunities.
• Ensure statutory compliance related to facility operations, licenses, permits, certifications, and vendor documentation.
• Implement and monitor workplace safety practices, emergency preparedness measures, and compliance with EHS guidelines.
• Coordinate periodic inspections, preventive maintenance schedules, and corrective actions to ensure uninterrupted operations.
• Liaise with internal stakeholders and external agencies to address administrative and facility-related requirements promptly.
• Maintain accurate records, reports, MIS, contracts, asset registers, and compliance documentation.
• Drive continuous improvement initiatives to enhance workplace efficiency, employee experience, and service standards.
• Manage support staff and service teams to ensure high levels of operational effectiveness and discipline.
• Ensure a safe, secure, clean, and well-maintained working environment across the facility.

Desired Candidate Profile

• Minimum 5 years of experience in office administration and facility management.
• Exposure to manufacturing environments, industrial parks, industrial belts, or large corporate and IT facilities preferred.
• Qualification: Graduate (MBA preferred)
• Strong experience in vendor management, facility operations, contract administration, AMC management, and asset management.
• Good understanding of statutory compliances, safety regulations, licenses, and facility-related documentation.
• Strong negotiation, coordination, communication, and problem-solving skills.
• Proficiency in SAP SuccessFactors, ERP & MS Office and administrative reporting.
• Ability to independently manage multiple service functions and stakeholders.

Preference: Male candidate with experience in managing large facilities and industrial/corporate environments.

We offer you:

• a great and challenging project
• act in a young team without company constraints
• Contribute, design and move things yourself instead of commissioned work.

Your advantages:

• Working in a solidly financed Proficient and helping to build and grow it from scratch.
• Taking responsibility from the start
• Flexibility, openness, fun
• Let go of established routines and hierarchies.
• Make decisions yourself or get them as quickly as possible.

Thanks & Regards,