Office Administrator

Office Administrator

Location: Jaipur
Job Type: Full-time, On-site
Experience: 2+ Years
Salary: ₹20,000 – ₹25,000 per month

Job Summary

We are looking for a responsible, organized, and proactive Office Administrator to manage day-to-day office administration and ensure smooth coordination between management, customers, vendors, production, and logistics teams.

The ideal candidate should have strong communication and organizational skills, good knowledge of MS Office/Excel, and the ability to independently manage documentation, follow-ups, and routine administrative activities.

Key Responsibilities

• Manage day-to-day office administration and maintain an organized and professional office environment.
• Maintain company records, files, registers, and administrative documentation.
• Prepare and maintain documents related to customer orders, production, dispatches, shipments, and vendors.
• Coordinate with customers, vendors, production teams, logistics partners, and management for timely follow-ups.
• Respond to customer inquiries and provide accurate order-status updates.
• Coordinate with internal departments to obtain and communicate correct information to customers.
• Assist management with scheduling meetings, appointments, and other administrative activities.
• Handle incoming calls, emails, visitors, and front-office activities professionally.
• Monitor office stationery, supplies, and basic office equipment.
• Assist with basic coordination for office equipment maintenance or troubleshooting when required.
• Maintain proper documentation of vendor and customer communications.
• Assist in preparing reports, spreadsheets, quotations, invoices, and other business documents.
• Support management with day-to-day administrative and operational tasks.
• Track important follow-ups and pending activities to ensure timely completion.
• Maintain confidentiality of company, customer, vendor, and management information.

Qualifications and Skills

• Bachelor’s degree in Business Administration, Commerce, or a related field preferred.
• Minimum 2+ years of experience in Administration or Office Administration.
• Strong verbal and written communication skills.
• Good administrative and organizational abilities.
• Proficiency in MS Office/Google Workspace, particularly Excel and Word.
• Strong attention to detail and accuracy in documentation.
• Ability to manage multiple tasks and prioritize work effectively.
• Good customer-service and interpersonal skills.
• Comfortable communicating with customers, vendors, and internal teams.
• Basic understanding of office equipment and troubleshooting.
• Ability to work independently as well as coordinate effectively with a team.
• Professional, presentable, responsible, and well-organized approach to work.

Preferred Candidate Profile

We are looking for a professional who can independently manage routine office administration while coordinating effectively with management, customers, vendors, and the production team.

Experience in a manufacturing or export-oriented organization, particularly in the furniture industry, will be highly valued.

What We Offer

• Salary: ₹20,000 – ₹25,000 per month
• Full-time, on-site position
• Professional and growth-oriented working environment
• Exposure to domestic and international business operations
• Opportunity to work with an established furniture manufacturing company

How to Apply

Interested candidates can share their updated CV at:

Phone: 9351688813
Email: [email protected]

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

• Flexible schedule
• Provident Fund

Work Location: In person