Office Administrator

Veksler Instruments Pvt. Ltd. is looking for a sincere, organized and communication-oriented Sales & Billing Executive for handling office sales coordination, quotation preparation, customer follow-up, invoicing and general back-office work.

The candidate will work closely with the sales, accounts and dispatch teams and will be responsible for maintaining proper communication with customers from enquiry stage up to order processing and dispatch.

Key Responsibilities

• Prepare and send quotations, offers and price proposals to customers.
• Follow up with customers regarding quotations, enquiries and purchase orders.
• Handle customer communication through phone calls, WhatsApp and email.
• Prepare sales invoices, proforma invoices and related billing documents.
• Enter and maintain customer orders in the billing/accounting software.
• Coordinate with production and dispatch teams for order status.
• Maintain records of enquiries, quotations, orders and invoices.
• Follow up for pending purchase orders and payments when required.
• Prepare basic sales reports in MS Excel.
• Maintain customer database and update contact details.
• Assist in preparation of delivery challans, e-way bill information and dispatch documents.
• Coordinate with existing customers for repeat business and new requirements.
• Perform general office administration and documentation work.

Candidate Requirements

• Graduate in Commerce, Business Administration or a related field preferred.
• Freshers as well as experienced candidates may apply.
• Good communication skills in Hindi, Gujarati and basic English.
• Comfortable speaking with customers over phone.
• Basic knowledge of MS Excel, MS Word and email.
• Knowledge of invoicing or billing software will be an advantage.
• Experience with Billing software will be preferred.
• Good typing and computer operating skills.
• Candidate should be organized, responsible and comfortable handling multiple customer enquiries.

Preferred Experience

Experience in any of the following areas will be beneficial:

• Industrial sales
• Instrumentation products
• Engineering products
• Manufacturing companies
• B2B sales
• Quotation preparation
• Billing and invoicing
• Sales coordination
• Back-office sales

Skills Required

Customer Follow-up | Sales Coordination | Quotation Preparation | Billing | Invoicing | MS Excel | Email Communication | Tele-calling | Order Processing | Office Administration | Customer Relationship Management

Working Hours

Full-time office position.

Monday to Saturday

Exact working hours can be discussed during the interview.

Pay: Up to ₹12,500.00 per month

Work Location: In person