Office Administrator

Client:

Our client a leading Multinational Semiconductor requires a Contract Office Administrator for 6 month daily rate position based in Cork City, Ireland.

The role requires you to be onsite 3 days per week.

Role:

You will be the first point of contact for visitors, colleagues and external suppliers, while providing day-to-day administrative, facilities and coordination support to the local office.

The role requires someone who is highly organised, approachable and able to manage multiple priorities in a fast-paced, international environment.

Responsibilities:

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Oversee the day-to-day operation of the office, ensuring a safe, welcoming, well-organised and fully functional workplace.
• Act as the main point of contact for building management, landlords, contractors & providers.
• Coordinate office maintenance, including repairs, cleaning, security, waste and other tasks.
• Manage office supplies, equipment, furniture and consumables.
• Coordinate office events, catering and visitor arrangements.
• Support workplace health and safety requirements and maintain relevant office records.
• Coordinate incoming and outgoing correspondence, deliveries and courier services.
• Provide general administrative support to employees and local management.
• Assist with travel arrangements and expense administration where required.
• Maintain accurate office records, documentation and contact lists.
• Support onboarding and offboarding of employees, including equipment, access cards etc.
• Assist with purchases, invoices and expense documentation.
• Liaise with suppliers and assist with quotation and contract administration.
• Maintain an up-to-date supplier and service-provider database.
• Work closely with HR and other corporate functions on local office initiatives.
• Follow global company policies, procedures and compliance requirements.
• Maintain a high level of confidentiality when handling employee, financial and business information.

Qualifications

Ideally a Third Level Qualification Degree or Diploma.

Experience:

You will have a minimum of 5 years of experience with most of the following:

• Previous experience in office administration, facilities coordination and administration.
• High level of discretion and professionalism.
• Excellent organizational and time-management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Professional and confident communication skills.
• Proficiency with Microsoft Office, particularly Outlook, Word and Excel.
• Ability to work independently while collaborating effectively with colleagues.
• A proactive, practical approach to identifying and resolving issues.
• Experience working in a multinational or international organization.
• Experience supporting facilities, procurement, finance or HR processes.

This is an opportunity to play a key role in the day-to-day success of a close-knit 30-person office while being part of a larger multinational organisation. The role offers broad exposure across administration, facilities, finance, HR and employee engagement, with opportunities to contribute to projects and improve the way the office operates.

Contact:

For further information please contact Mícheál at Software Placements on 00353 1 5254642 or email [email protected]