Office Administrator

Overview
We are seeking a highly organized and proactive Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, and providing exceptional support to both internal teams and external clients. This position requires strong communication skills, attention to detail, and the ability to manage multiple priorities effectively.

Responsibilities

• Oversee daily office operations, ensuring efficiency and effectiveness in all administrative processes.
• Manage front desk activities, including greeting visitors and handling incoming calls through phone systems.
• Maintain organized filing systems for documents and records to ensure easy access and retrieval.
• Communicate effectively with various departments to coordinate schedules, meetings, and projects.
• Perform clerical duties such as data entry, document preparation, and correspondence management.
• Assist in the management of office supplies inventory and ordering as needed.

Experience

• Proven experience in an administrative or office management role is preferred.
• Familiarity with phone systems and office equipment is essential.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Familiarity with TRREB platforms and tools used in day-to-day real estate operations.
• Experience using Stratus MLS for listing entry, search, and client management.
• Comfortable navigating REALM for mobile-friendly MLS access and document sharing.
• Knowledge of WEBForms® for preparing and managing real estate forms and offers.
• Basic understanding of BrokerBay for managing showings and agent communications.
• Familiarity with TRREB Collab for client collaboration and listing alerts.
• Ability to manage REALTOR.ca and internal listing syndications.
• Comfortable with authentication apps and digital signature platforms like DocuSign or Authentisign.
• Strong organizational and communication skills to support agents with listings, paperwork, and client inquiries.
• Prior admin or office coordination experience in a real estate setting is a strong asset.

If you are a motivated individual with a passion for administrative excellence and team management, we encourage you to apply for this exciting opportunity to contribute to our dynamic workplace.Licensed Realtor can also apply if they are looking for part-time position.

Job Type: Part-time

Pay: $18.00-$25.00 per hour

Language:

• English (preferred)

Work Location: In person