Office Administrator

We’re looking for a proactive and organised Office Administrator to support the day-to-day running of our Malta office.

This is a hands-on, people-facing role for someone who enjoys keeping things organised, coordinating with different people, and making sure the workplace runs smoothly. Extensive office management experience isn’t essential - we’re equally open to candidates from customer service, customer support, administration, or similar backgrounds who are reliable, communicative, and comfortable taking ownership.

This is a part-time, office-based position in Malta , working approximately 4 hours per day . Preferred hours are generally 08:00–12:00 or 09:00–13:00 , with some flexibility when needed.

An immediate start would be preferred.

What you’ll do

• Be the first point of contact for employees, visitors, vendors, and service providers at our Malta office.
• Coordinate daily office operations, including supplies, F&B, utilities, deliveries, parking, and general workplace needs.
• Oversee office maintenance, cleanliness, equipment, furniture, and stock levels.
• Coordinate external vendors and service providers, including cleaning, maintenance, IT support, and F&B.
• Handle employee requests, office updates, seating arrangements, space planning, and office moves.
• Support onboarding and offboarding, including workstations, laptops, access management, welcome packages, and benefits administration.
• Support workplace health and safety, including first aid, fire drills, and building safety coordination.
• Handle workplace administration, including invoices, bank statements, reporting, inventory, packages, and documentation.
• Support company events and other workplace-related activities as needed.
• Occasionally, the role may require support outside normal office hours or at weekends, particularly for events or urgent matters. Any overtime will be compensated with time off.

What we’re looking for

• Proactive, organised, and reliable, with a hands-on approach and ability to work independently.
• Strong communication skills and professional English.
• Outgoing, approachable, and comfortable dealing with employees, visitors, and vendors.
• Experience in administration, customer service, customer support, workplace coordination, or a similar role.
• Good time management, attention to detail, and problem-solving skills.
• Comfortable with Microsoft Office and Google Workspace.
• Office/vendor management experience and health & safety knowledge are a plus.
• Start date as soon as possible (ASAP).

What We Offer

• Paid annual leave and public holidays (as per law).
• One paid birthday day off and wellness days.
• Private paid health insurance.
• €70 monthly sports reimbursement.
• Learning & Development budget for professional development.
• Annual team events budget.
• Company-wide events throughout the year.