Office Administrator

Job Overview
We are seeking a dynamic and highly organized Office Administrator to join our team! This vital role ensures the smooth operation of daily office functions, supports team management, and maintains an efficient administrative environment. The ideal candidate will bring enthusiasm, exceptional communication skills, and a proactive approach to managing office activities. Your energy and attention to detail will help foster a productive workplace where everyone can thrive. This paid position offers an exciting opportunity to develop your skills across various administrative and office management areas.

Duties

• Oversee daily office operations, including front desk management and multi-line phone systems, ensuring professional communication and excellent phone etiquette
• Manage scheduling and calendar coordination for team meetings, appointments, and events, optimizing time management across departments
• Supervise administrative staff and coordinate training & development initiatives to enhance team performance
• Handle vendor management by sourcing supplies, negotiating contracts, and maintaining positive vendor relationships
• Support human resources functions such as onboarding, employee records management, payroll processing using QuickBooks, and assisting with benefits administration
• Perform bookkeeping and budgeting tasks to track expenses, prepare reports, and ensure financial accuracy
• Organize filing systems—both physical and digital—and maintain medical office management records where applicable
• Assist with event planning for company functions or community outreach activities to promote engagement and team building

Requirements

• Proven experience in office administration or office management roles with strong clerical and organizational skills
• Demonstrated supervising experience with the ability to lead and motivate teams effectively
• Proficiency in QuickBooks for payroll, bookkeeping, and financial tracking; familiarity with budgeting processes is a plus
• Exceptional communication skills—both verbal and written—along with professional phone etiquette
• Experience with calendar management tools and schedule coordination to streamline daily operations
• Knowledge of vendor management practices and human resources procedures
• Prior experience in medical office management or related healthcare environments is advantageous but not required
• Strong multitasking abilities with keen attention to detail in filing, record-keeping, and administrative tasks
• Bilingual (English and Spanish must.)

Join us as an Office Administrator to make a meaningful impact by ensuring our office runs seamlessly! Bring your energy, organizational prowess, and passion for supporting teams to this rewarding role.

Pay: $18.00 - $21.00 per hour

Expected hours: 30.0 – 35.0 per week

Application Question(s):

• Are you bilingual

Work Location: In person