Office Administrator

About the role
 
The Office Administrator role is an excellent opportunity to join the vibrant and collaborative team at Rangitāne o Wairau. As the Office Administrator, you will play a crucial part in supporting the smooth and efficient running of the rūnanga office, providing high-quality administrative support across the organisation. The role is full-time but can be negotiable to part-time for the preferred candidate.
 
What you'll be doing
 
From managing correspondence and travel to setting up hui, maintaining office supplies, coordinating venues and supporting communications - this role is all about the everyday tasks that keep the rūnanga office running smoothly. No two days will be quite the same, and you'll be the go-to person for making sure the small but necessary and important details are taken care of.

1. Administration and office support - managing correspondence and filing systems, maintaining office supplies, coordinating the vehicle fleet and troubleshooting minor IT issues
2. Kaimahi and meeting support - diary and travel coordination, meeting setup, minute taking, and coordinating mihi whakatau, blessings and haerenga
3. Member support - supporting membership applications, database updates, membership statistics and reports, and assisting with surveys and member engagement
4. Venue management - administering the hire of Ūkaipō and Tuamātene Marae in accordance with hire guidelines
5. Basic financial administration - managing petty cash
6. Communications and relationships - acting as a first point of contact and maintaining positive relationships with whānau, Trustees, iwi, vendors, contractors and stakeholders
7. General administration - maintaining the preferred suppliers list and compliance documentation, supporting organisational communications, brand standards, and proactively supporting organisational priorities

What we're looking for

1. Experience in administration, reception or office coordination
2. Basic cultural competency and understanding of kaupapa Māori, comfortability with te reo me ōna tikanga
3. Strong organisational and time management skills, with the ability to prioritise effectively, and simultaneously manage diverse tasks
4. Excellent communication and interpersonal skills, with a friendly and professional manner, is calm under pressure
5. Proficiency in using Microsoft Office applications, such as Word, Excel, and Outlook
6. A keen eye for detail and the ability to work accurately and efficiently
7. Proactive and self motivated, with the initiative to identify and respond to team needs, contribute to continuous improvement, and support colleagues to achieve shared outcomes.

About the Rangitāne o Wairau Group:
 
Rangitāne o Wairau are committed to providing a supportive and inclusive work environment that allows their employees to thrive.
 
Te Rūnanga a Rangitāne o Wairau was first established in 1861 by Rangitāne leaders as a forum for representing early land issues caused by landlessness amongst the Māori of Marlborough. Since then, Te Rūnanga a Rangitāne o Wairau has continued to provide representation and advocacy for Rangitāne iwi members across a range of social and political issues affecting Rangitāne o Wairau, such as environmental, commercial, customary fisheries and discrete social services support.
 
Te Rūnanga a Rangitāne o Wairau has chosen to work with Only Human Limited exclusively for the recruitment of this position. To be considered, you must apply through this Seek link or the Only Human website directly.
 
Applications close by 28 October 2026.