Office Administrator

About the job

The Office Administrator manages front desk and office operations while providing administrative

support to HR leadership, coordinating office needs, and ensuring day-to-day activities run

smoothly and professionally.

We're looking for someone who

● Has 2–4 years of administrative or office experience in a professional environment

● Has excellent verbal and written communication skills

● Is highly organized, detail-oriented, and able to manage multiple priorities and deadlines

● Demonstrates sound judgment, discretion, and the ability to handle confidential information

● Is professional, courteous, diplomatic, and comfortable interacting with employees at all levels

● Can work independently, anticipate needs, and take initiative with limited direct supervision

● Is proficient in Microsoft Word, Excel, and PowerPoint

● Has strong proofreading and editing skills, including grammar, spelling, and punctuation

● Has experience with calendar management, travel coordination, expense reports, and executive support (preferred)

● Has experience coordinating vendors, facilities, office events, or employee programs (preferred)

What you'll do

● Manage front desk operations and standard office administration

● Greet visitors and manage incoming and outgoing mail and packages

● Coordinate onsite vendors, facility requests, pool car scheduling, and office services

● Maintain beverage, vending, coffee station, and office supply inventory

● Coordinate office supply requests and inventory across multiple office locations

● Administer new hire, replacement, and visitor badges

● Coordinate with property managers and facilities teams regarding office issues, moves, and changes

● Support facility communications and onsite office needs

● Maintain shared spaces and assist with light office upkeep as needed

● Provide administrative and scheduling support to the AVP of Human Resources

● Screen meeting requests and help prioritize the executive's schedule

● Schedule travel, meetings, and appointments while identifying and resolving scheduling conflicts

● Prepare meeting materials and ensure the executive has necessary information in advance

● Create and submit expense reports and assist with HR expense report review processes

● Establish and maintain office procedures for mail, filing, communications, and confidential documents

● Maintain organized and secure filing and record-keeping systems

● Proofread and edit documents and other communications

● Participate in weekly Human Resources team meetings

● Support employee events by coordinating schedules, food orders, meeting spaces, and setup

● Serve as an onsite point of contact for employee-related events

● Process and route invoices for HR, Talent, Facilities, and other departments

● Provide backup support for summons and subpoena processing

● Co-chair an assigned employee committee, such as DEI or EEC

● Research information and assist with special projects, events, and administrative assignments

● Prepare monthly reports for employee programs and platforms

● Collect wellness program reports and assist with employee reminder communications

● Collect articles and information for HR newsletters

● Create and post information about upcoming events and employee communications

● Support senior executive assistants and administrative team members with projects and events

● Perform additional administrative and office support duties as assigned