Office Administrator

Overview

We are seeking a dynamic and highly organized Office Administrator to join our team! This vital role ensures the smooth operation of daily office functions, providing exceptional support to staff, clients, and visitors alike. The ideal candidate will bring enthusiasm, attention to detail, and a proactive approach to managing administrative tasks. Your energy and efficiency will help create a productive and welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant team atmosphere.

Duties

• Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Perform data entry tasks accurately using tools like QuickBooks, Microsoft Office, and Google Workspace to maintain organized records
• Oversee clerical duties such as filing, photocopying, proofreading documents, and maintaining office supplies
• Provide excellent customer service by addressing inquiries via phone or email promptly and effectively
• Assist with bookkeeping activities, including basic financial record keeping and invoice processing
• Support medical or dental office operations by managing appointment scheduling, patient check-in/out procedures, and maintaining confidentiality
• Coordinate office activities to ensure efficient workflow and support other administrative staff as needed

Requirements

• Proven experience in an administrative or clerical role with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Experience with QuickBooks or similar bookkeeping software is highly desirable
• Excellent communication skills with proper phone etiquette and customer support abilities
• Strong typing skills with attention to detail for data entry and proofreading tasks
• Familiarity with multi-line phone systems, filing systems, and general office equipment
• Previous experience working in medical or dental offices is a plus; knowledge of medical/dental office procedures is advantageous
• Ability to handle multiple priorities efficiently while maintaining professionalism under pressure
• Demonstrated computer skills with the ability to adapt quickly to new software or systems

Join us as an Office Administrator and be part of a dedicated team committed to excellence! Your organizational talent and positive attitude will help foster a productive environment where everyone feels valued. We look forward to welcoming a motivated professional ready to make a difference every day!

Pay: $19.53-$25.00 per hour

Expected hours: 37.5 per week

Benefits:

• Dental care
• Extended health care
• Life insurance
• On-site parking
• Vision care

Work Location: In person