Office Administrator

Office Administrator
Inverness City Heritage Trust
Part-time (0.4 FTE initially) | Circa £28,275 pro rata | Inverness with flexible working

Help Shape the Future of Inverness's Historic Environment

Inverness City Heritage Trust (ICHT) is seeking an organised, proactive and reliable Office Administrator to support the day-to-day operation of the Trust as we deliver an ambitious programme of heritage, regeneration and community projects across the city.

This is an excellent opportunity for someone who enjoys variety, takes pride in keeping things running smoothly, and wants to play a key role in a small but growing organisation dedicated to protecting and celebrating Inverness's historic environment.

The post is initially part-time (approximately two days per week), with the potential for increased hours as the Trust develops and new programmes are established.

About the Role

The Office Administrator will provide essential administrative, financial and organisational support to the Trust Manager and Board of Trustees.

You will help ensure the efficient running of the organisation by supporting governance processes, maintaining financial records, coordinating meetings, managing documentation and assisting with day-to-day administration.

Key Responsibilities:

• Provide administrative support to the Trust Manager and Board.
• Assist with bookkeeping, invoicing and financial record keeping.
• Coordinate meetings, agendas, papers and minute-taking.
• Maintain HR records and assist with recruitment administration.
• Support office systems, filing and data management.
• Maintain the Trust’s records and compliance documentation.
• Assist with procurement and supplier coordination.
• Support event planning, administration and logistics.
• Respond to enquiries from stakeholders and members of the public.
• Assist with grant claims and funding documentation.

About You

We're looking for someone who is:

• Highly organised and able to manage multiple tasks effectively.
• Experienced in office administration and financial record keeping.
• Comfortable using Microsoft Office and digital systems.
• Accurate, discreet and able to handle confidential information.
• Friendly, professional and confident communicating with a wide range of people.
• Able to work independently while contributing positively to a small team.

Desirable Experience

• Bookkeeping or finance administration.
• Charity, public sector or third-sector administration.
• Governance and board support.
• Experience working with grant-funded projects.
• An interest in heritage, culture, community development or the historic environment.

Why Join ICHT?

This is an opportunity to become part of a growing organisation with an exciting vision for Inverness. You'll have the chance to contribute to projects that make a lasting difference to the city's historic environment, communities and future development.

The role offers flexibility, meaningful work and the opportunity to grow alongside the organisation as new programmes and initiatives are developed.

To Apply

Please send your CV and a short covering letter explaining your interest in the role and how your experience meets the requirements.

Closing Date: 30th September 2026

Applications will be reviewed and interviews arranged on a rolling basis. We reserve the right to close the advert early if a suitable candidate is appointed, so early applications are encouraged.

Pay: £13.50-£14.50 per hour

Expected hours: 15.0 per week

Benefits:

• Casual dress
• Company pension
• Cycle to work scheme
• Free parking
• On-site parking
• Sick pay

Work Location: Hybrid remote in Inverness IV2 3JP