Office Administrator

We are looking for a responsible and well-organized

Office Administrator

to support the day-to-day administrative, HR, general affairs and internal control functions of the company.

The successful candidate will help ensure smooth office operations, maintain proper documentation and records, coordinate employee-related administrative matters, and provide general support across departments.

Key Responsibilities:
Administration

Manage all routine administrative paperwork, including invoicing, delivery orders, payment vouchers, and service records.

Maintain organized filing systems for customers, suppliers, and technical project documentation.

Coordinate workplace safety, company transport, and key group and customer insurance files.

Oversee personnel documentation, internal phone directories, and employee exit clearance processes.

Human Resources Administration

Track daily employee attendance, time-in records, and leave requests using the in-house HRMS system.

Process monthly expenses claim and maintain up-to-date HR policy documentation.

Assist with recruitment by scheduling candidate interviews and setting up new hire profiles.

Support overall onboarding, offboarding, and employee insurance administrative processes

Office & General Affairs

Handle incoming calls, receive deliveries, and manage stock for stationery, office supplies, and pantry items.

Plan and execute staff engagement events, monthly birthday parties, and festive celebrations.

Provide general administrative support for company.

Internal Control & Documentation

Maintain structured filing systems for petty cash, payment vouchers, and service agreements/reports.

Assist in organizing quarterly stock counts and preparing required documentation for HQ audits.

Maintain requisition forms and related approval records.

Ensure all administrative files remain current, compliant, and easy to retrieve for review.

Training & Technical Administration

Maintain accurate records of training completions, course materials, and employee certifications.

Requirements

Previous experience in office administration, HR administration or a similar administrative role will be advantageous.

Good organizational and time-management skills.

Detail-oriented with the ability to maintain accurate records and documentation.

Comfortable handling multiple administrative tasks and coordinating across different departments.

Proficient in Microsoft Office applications such as Word, Excel and Outlook.

Good written and verbal communication skills.

Able to work independently while supporting the wider team.

Responsible, organized and willing to assist with general office matters when required.