Office Administrator

Trinity Memorial United Church – Job Posting 2025

Position Title: Office Administrator

Status: Part-Time: 16 hours a week

Supervised by: Lead Minister

Job Description:

The Administrative Assistant manages the day-to-day church office functions.

You will be providing administrative support to the minister by preforming duties such as bulletin preparation and preparing PowerPoint slides. Acting as a liaison between staff, committee members and others and providing administrative support to various committees as needed.

We are an Affirming Congregation; be kind, welcoming, non-judgemental, gracious, empathetic, and have a helpful attitude.

The successful candidate will be flexible and receptive to change; able to manage frequent interruptions with grace and good humour; have the self-confidence to work independently, with the self-awareness to seek coaching, support and advice as required. You will be responsible for church tours and promoting our space to potential tenants/renters; this requires the ability to move freely throughout the entire building.

Core Competencies

Essential Functions and Responsibilities

• Weekly Worship
• • Prepares and readies Sunday weekly worship materials, including:
• • Finalizes and prints weekly order of service bulletin – regular and large print.
• • Finalizes and prints weekly scripture readings.
• • Recent announcements from the church and cluster.
• • Prepares weekly PowerPoint worship slides and saves in several formats as Needed.
• • Sends worship material to choir prior to Sunday, and announcements to the cluster.
• • Licensing updates each week
• • Coordinates social media content for others to post and updates the website with latest news and announcements.

Coordinating Rental Spaces and bookings, keys, building access, alarm codes etc. for Rentals and Special Services:

• Quote fees for rentals and special services upon request
• Prepares contracts, invoices and receipts for rentals and special services
• Collects rent from all tenants and user groups and follow-up in writing when late or errors occur.
• Issues rent payment receipts.
• Assists the Minister with arrangements for special services as needed

Reception/Administrative Support

• Proficient in MS Office Suite. V-mix and Canva will be assets.
• Receives and forwards information regarding maintenance issues or pastoral concerns
• Serving as the primary first contact for inquiries, vendors and congregation through church email accounts, phones, and mail, directing these inquiries to the appropriate staff.
• Ensures all TMUC policies are complied with.
• Maintains Google Calendar for building rentals/activities.
• Orders various supplies, including office, janitorial, etc.
• Manage monthly and annual subscriptions and services, such as payment of online services and licensing agreements.
• Assists with the preparation, submission, and distribution of Annual Reports and Statistical Reports
• Assists in creating the Annual Report for TMUC in collaboration with the Council chair and the Minister
• Assists the minister and committees with correspondence, filing, and reports as required.
• Prepares cheque disbursements, accounts payable, etc.
• Performs other duties as assigned

Job Type: Part-time

Pay: $22.00-$23.50 per hour

Expected hours: 16.0 per week

Benefits:

• Casual dress
• Dental care
• Extended health care
• Flexible schedule
• On-site parking

Application question(s):

• Where do you currently live? Please mention city.

Language:

• English (preferred)

Work Location: In person