Office Administrator

An Office Administrator manages daily office operations and provides clerical and administrative support to ensure the workplace runs efficiently.

Key Responsibilities

• Daily Operations: Oversee everyday office activities, enforce company policies, and keep workspaces organized.
• Communication: Answer incoming phone calls, sort emails, and manage postal mail or courier deliveries.
• Visitor Management: Greet clients and visitors, and guide them to the correct meeting rooms or staff members.
• Scheduling & Travel: Manage executive calendars, book meeting rooms, and arrange travel itineraries.
• Inventory Control: Monitor and order office supplies to prevent shortages.
• Record Keeping: Update digital and physical databases, including employee files, financial records, and contact lists.
• Basic Finance: Assist with light bookkeeping, process incoming invoices, and track petty cash.
• Team Support: Assist human resources with new employee onboarding and help other departments as needed.

Required Qualifications & Skills

• Education: High school diploma; a certificate or degree in office management or business administration is a plus.
• Experience: 1 to 3 years of proven experience in an administrative or clerical role.
• Software Proficiency: Strong knowledge of Microsoft Office (Word, Excel, Outlook) or Google Workspace, and office equipment (printers, scanners).
• Communication Skills: Excellent verbal and written communication abilities.
• Organizational Skills: Strong time-management skills, attention to detail, and the ability to multitask in a fast-paced environment.
• Professionalism: High level of discretion when handling confidential company and personnel information

Work Location: In person